Demo Data

GL Posting Rules & Controls

Period Controls

Hard locks once month-end is closed
Aug 2024Closed
Sep 2024Closed
Oct 2024Soft Close
Nov 2024Open
Dec 2024Future
Jan 2025Future

Standard Posting Rules

Triggered automatically by sub-ledger events
EventDebitCreditEntity
Resident invoice raised1200-05 AR Control4000-10 Recurrent Service FeesAmara Longueville Unit Trust
Resident receipt1000-01 Operating Bank1200-05 AR ControlAmara Longueville Unit Trust
DMF monthly accrual1250-00 DMF Receivable4000-20 DMF IncomeAmara Longueville Unit Trust
AP invoice (REDmap)5xxx Expense (coded)2100-00 AP ControlPer coding
AP payment2100-00 AP Control1000-01 Operating BankPer coding
Square POS sale1199-00 Square Clearing4100-00 Hospitality RevenueAmara Residences Discretionary Trust
Square settlement1000-03 Hospitality Bank1199-00 Square ClearingAmara Residences Discretionary Trust
Square cross-bill to resident1300-50 Due From Property4100-00 Hospitality RevenueAmara Residences Discretionary Trust
Cross-bill recognised in Property1200-05 AR Control2300-50 Due To HospitalityAmara Longueville Unit Trust
Inerva payroll DMT5000-00 Salaries & Wages2200-00 Net Pay ClearingPer cost centre
Ingoing contribution received1000-01 Operating Bank2000-10 Ingoing Contribution LiabilityAmara Longueville Unit Trust

Validation Controls

Journals must balance (Dr = Cr)Enforced
Block posting to closed periodsEnforced
Require approval > $5,000Enforced
GST line auto-calculated on APEnforced
Cross-entity must use clearing accountsEnforced
Square sync requires location → GL mappingEnforced